Document Management System (DMS) Evaluation Center

What Is a Document Management System (DMS)?

Document management systems (also known as document management software) allow users to capture and manage documents within an organization. DMS features can include document imaging, workflow management, text retrieval, and management of multimedia documents such as text, audio, video, graphics, and photos. A DMS will also store and track electronic documents as well as imaged documents. Document management systems provide storage, version control (versioning), metadata management, and security, as well as indexing and retrieval capabilities.

Document Management System Business Drivers and Benefits

• Streamline business processes and distribution of information through more efficient workflows.
• Minimize your risk of damaged, lost, or out-of-date documents.
• Enable Web-based capture, creation, revision, archiving, and retrieval of documents and other content.
• Provide staff with instant access to information.
• Reduce paper usage, as well as physical storage space (for "green IT" considerations).

Document Management System Risks

• Sensitive data can be illicitly accessed on a computer or server if proper security protocols are below minimum standards.
• Redundancy plans should be set in place (i.e., data should always be stored on a secondary back-up server at a remote location) in order to be able to retrieve recoverable data in the event of theft, fire, or flood.
• You risk violation of the US Sarbanes-Oxley Act (SOX) and other regulatory requirements for information traceability and safeguarding.

Why Use the Document Management System Evaluation Center?

• Examine how each DMS solution addresses your needs concerning text and document search and retrieval.
• Make sure your shortlisted solutions are flexible enough to accommodate your current filing methodology, or powerful enough to drive process change when required.
• Identify DMS solutions that are capable of integrating with your existing enterprise software systems.

Most Requested Research Related to Document Management System (DMS)

• Do You Need a Content Management System?
   
• What are the Pros and Cons of Implementing an Enterprise Content Management System?
   
• Are Enterprise Vendors Beginning to Grasp Content Management Systems?
   
• Content Management Systems Research Article Archive
   

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